Introduction
Finance and Support Services Division (FSSD) sources, secures and controls the use of Stats SL Assets. The division is responsible for the management of the resources of Stats SL and ensures resources are available in the right quantity and kind for the efficient conduct of the operations of Stats SL.
The division is responsible for the management of the resources of Stats SL. Ensures resources are available for the efficient conduct of the operations of Stats SL.
Composition of Finance and Support Services Division
The FSSD is composed of the following departments:
- Finance Department
- Human Resources Department
- Administration Department
- Procurement Department
Mission:
Source, secure and control the use of Stats SL Assets.
Finance Department
Source controls the use of and reports on the funds to the funders (GoSL and Partners)
Activities of the Finance Department
- Coordinate the review and update of financial policies
- Provide financial management services
- Support Resource mobilization activities
- The support planning process (development budgets)
- Support the efficient utilization funds
- Produce financial reports(GoSL, Auditor General and Partners)
- Liaise with Auditors for the reviews
- Maintain updated financial software
Achievements of the Finance Department
- Approved financial manual
- Coordinated financial management activities FY 2019
- Coordinated the MTEF budget FY 2020 processes
- Produced Financial Reports (GoSL, AGD and Partners)
- Procurement of accounting software(Odoo)
- Trained staff in the use of the software
- Updated accounting software
Human Resources Department
Support recruitment, training, retention, appraisal, remuneration, deployment, leave and retirement of staff.
Activities of the HR Department
- Coordinate the review and update of HR policies
- Provide HRM services
- Support recruitment, promotion, termination and retention of staff
- Support staff training
- Monitor staff performance
- Coordinate staff entitlement payments
Achievements of the HR Department
- Updated Terms and Conditions of Service and Codes of Practice
- Provided HR services
- Coordinated the payment of staff entitlements
- Updated staff database
Administration
Safe custody, maintenance and control the use of Stats SL Assets
Activities of the Administration Department
- Coordinate the review and update of admin related policies
- Provision of a conducive working environment for staff
- Provision of equipment and furniture for office use
- Provision of secretarial services
- Coordinate staff travel abroad
- Coordinate office safety and security
Achievements of the Administration Department
- Refurbishment of HO
- Electricity connection to the transformer at SIERRATEL
- Provided equipment and furniture for staff use
- Provided a conducive working environment for staff
- Coordinated Office cleaning
- Maintenance of office security
Procurement
Support sound procurement processes at Stats SL
Activities of the Procurement Department
- Coordinate the review and update of procurement-related policies
- Coordinate the procurement services
- Maintain updated suppliers database
- Produce procurement reports
Achievements of the Procurement Department
- Updated Procurement Manual
- Provided procurement services
- Reported on procurement activities
- Updated procurement database
